The Westair Group of companies encompassing Westair Aviation, Westair Helicopters, Westair Wings, and FlyNamibia Aviation, Signa Aviation, is a leading aviation group in Namibia. We operate in multiple aviation markets, providing comprehensive services including commercial flights, helicopter operations, aviation training, and air charter services.
Our mission is to deliver exceptional aviation services with a commitment to safety, innovation, and customer satisfaction. We pride ourselves on fostering a culture of excellence, integrity, and continuous improvement.
About the role:
• The Compliance Intern is responsible for managing all controlled documents within the organization.
• This role ensures that all manuals, forms, and documents are accurately recorded, updated, and distributed in compliance with regulatory requirements.
• The Compliance Intern will report directly to the Quality Assurance Manager and play a key role in maintaining the integrity and accessibility of quality documentation.
Responsibilities:
• Maintain records of all controlled manuals, forms, and documents in the controlled document register.
• Ensure that the latest revisions of all controlled documents are available in both physical and digital formats.
• Review new or amended documents for errors or omissions and advise the Quality Assurance Manager of any necessary corrections.
• Print, bind, and distribute new and amended controlled documents, procedures, work instructions, notices, and bulletins to relevant staff.
• Manage the distribution of amendments to controlled documents and maintain accurate records of this process.
• Support the Quality Assurance Manager in ensuring all quality and compliance documentation is up to date and accessible.
• Assist in the preparation and organization of audit documentation and reports.
• Coordinate with internal and external audit participants to ensure smooth communication and documentation flow.
• Maintain the company’s controlled-document drive and ensure it is updated regularly.
Requirements:
• Minimum of 2 years of administrative experience, preferably in an aviation or technical environment.
• Strong organizational and analytical skills with attention to detail.
• Proficient in computer literacy, including standard office applications and spreadsheets.
• Excellent written and verbal communication skills in English. Additional languages are an advantage.
• Ability to handle confidential information with discretion.
• Ability to work independently and as part of a team, managing multiple tasks simultaneously.
• Strong time management skills and the ability to meet deadlines.
• Familiarity with document control systems and quality management systems is advantageous.
If you are passionate about aviation and quality assurance and meet the above requirements, we would love to hear from you. Please note that applications close on 30 September 2024.